Video tutorials

Create a standard project with Wordbee Translator - step 1

Create a standard project with Wordbee Translator - step 2

Create a standard project with Wordbee Translator - step 3

Create a standard project with Wordbee Translator - step 4

Create a standard project with Wordbee Translator - step 5

Create a standard project with Wordbee Translator - step 6

Create a CoDyt project with Wordbee

Add new terms to a linguistic resource

Create a standard project freelance translators

Multilingual excel files

Split a document

How to create a new supplier

How to create a TM

Import a TM

Integrate an order into a project

1. Freelancer Edition

A freelancer account gives access to all but the collaborative features. This edition includes one login and is the perfect choice for freelancers who do not need to share work with colleagues.

2. Team Edition

The Team Edition is the choice for individuals, agencies or corporations that conduct translation projects in a team. It enables you to create logins for your in-house staff and for your externals or freelancers.

3. On Site installation

A solution for clients who require installation of Wordbee Translator at their premises. The system can be fully integrated into an existing IT environment and interfaced with your other systems. Contact us for details

Feature	Team & On Site Edition	Freelancer Edition
Description	Preferred by translation agencies or corporations. Enables team work with in-house and/or external translators and revisers.	Preferred by both freelance translators and individuals. This edition does not include collaborative or team features.
Private online workspace and URL
Private server installation	On Site Edition only	-
Inhouse/External logins	5 or more concurrent logins	1
Client portal logins	Unlimited number, no cost	-
Give access to in-house staff, freelancers, clients and partners
Default storage space for documents and TMs Segments are calculated from translation memory and terminology database records plus document segments (translation units).	Per standard login: 150 MB of documents. On Site Edition: Limited by space available on your servers.	150 MB of documents.
Language couples	NO LIMIT	NO LIMIT
Design & Colors	Team & On Site Edition	Freelancer Edition
Customized design Make your platform look like your corporate site or with your preferred colors. With Team Editions you can remove almost all references to Wordbee.	Upload page header image and adjust background color, login page texts & links. Tune fonts, colors, etc.	Upload page header image and adjust background color.
Document formats	Team & On Site Edition	Freelancer Edition
Microsoft Word All version from 97 to 2010. Handles embedded graphics and charts.
Microsoft Excel All version from 97 to 2010. Handles embedded graphics and charts.
Microsoft Excel Multilingual Translate Excel sheets that contain different languages in different columns. For example: column A is English, B is French, C is German and D are comments/instructions. Once translated into all target languages, the Excel is updated while formatting, headers etc. are preserved.
Microsoft Powerpoint All version from 97 to 2010. Handles embedded graphics and charts.
Microsoft Visio - New All version from 97 to 2010.
Adobe InDesign InDesign CS3 and CS4 files: IDML, INDD and INX
Adobe FrameMaker Translate all Framemaker versions starting at v8 and using Unicode fonts (.mif)
Open Office Translate Open Document Text files (.odt)
RTF Translate classic rich text files.
XML XML node and attribute localization according to user's configuration.
TTX TTX node and attribute localization according to user's configuration.
XLIFF Translate XLIFF files.
Web pages HTML, XHTML, PHP, JSP and others.
ASP.NET Localization of web pages (.aspx), controls (.asmx) and resource files (.resx).
Code files Localization of source code files such as javascript, css, c, java or c# code.
XSL Stylesheets Finally translate stylesheets easily.
POT/PO Used by many CMS systems such as Drupal.
Photoshop Extracts both text and formatting information. With the current version translations are exported as either Excel, Html or Ods. The direct recomposition of translated Photoshop files will be added in the future.
Text files - New Flat text files, such as .txt or .utf8.
Document format customization	Team & On Site Edition	Freelancer Edition
Non-translatable text - styles Specify text/paragraph styles that mark untranslatable text. Available for Microsoft Word and Adobe InDesign.
Non-translatable text - rules Specifiy rules to indicate non-translatable text. Example: Do not translate segments containing just numbers.
Text segmentation Full SRX support.
Configuration profiles Document format, word counting or segmentation settings can be customized. You can create any number of profiles, such as one per client or client group.
Client management	Team & On Site Edition	Freelancer Edition
Client database Add, find and manage your clients with address details and contact information.
Price lists Manage your own public price list and available services.
Client portal Let your clients login to your platform, submit requests online, review your proposals and invoices, follow-up work and ultimately download deliverables. The client portal is accessible to your external clients, inhouse departments and even the public ("unregistered clients"). Portal logo and name can be customised!		-
Unlimited and free client logins Create an unlimited number of logins at zero cost for all your external and internal clients.		-
Involve clients in online revision/proofreading process Clients can be given work exactly the same way as it works for suppliers. Please note that the free client logins (see above) cannot be used for such online work.		-
Supplier management	Team & On Site Edition	Freelancer Edition
Supplier database Add, find and manage your suppliers with address details, prices, service and contact information.		-
Supplier online access Create logins for your suppliers for them to translate or revise texts.		-
Manage in-house suppliers Manage services of your in-house staff (with or without prices, including daily operational costs).		-
Access rights management Define access rights for all team members. Externals and clients only have access to task related information/texts.		-
Rating of suppliers (for prioritization)		-
Locate optimal suppliers for a task or project Based on comparison of service, translation domains, language compatibility, rating, previous work for same client.		-
Project management	Team & On Site Edition	Freelancer Edition
Project database Add, find and manage your projects.
Project document library Store all project related document including deliverables online.
Word counting Counts pre-translated words, fuzzy matches in translation memories, etc.
Cost calculation and invoices Automatically calculates costs from price lists and word counts. Invoice library and export to Excel.
Pre-translation of texts Texts can be pre-translated from translation memories or translations done for past projects.
Task allocation Create tasks to distribute work to in-house or external suppliers.		-
Task lifecyle management Full lifecycle support: Submit proposal, translator accepts/rejects online, in progress, completed, cancelled/refused.		-
Tasks requiring third party products For the purpose of translation or post-processing with third party products. Offline tasks permit the worker to download the file, use the third party product and upload the results.		-
Multiple target languages A project has one source language and an unlimited number of target languages.
Project translation memory All project texts are indexed and constitute a project translation memory.
Translation memories per project The project pages permit to specify translation memories or terminology databases to be used.	Up to 10 per project	Up to 10 per project
Work progress indicator Shows percentage of texts translated or revised.
Email notifications Notifications on tasks for external staff, in-house staff and management.		-
RSS notifications All your team members can alternatively receive their notifications by RSS.		-
Mobile phone notifications All your team members can receive notifications to their mobile phone (via RSS).		-
Translation domain customization
Translation memories	Team & On Site Edition	Freelancer Edition
Translation memory support
Terminology database support
Multi-lingual translation memories
Multi-directional translation memories
Recycle past translations Re-use of all past translations without the need to create translation memories.
Phrase, term and concordance search
Search translated texts Search in translated texts of entire project or translation memories.
Pre-translate as you type When clicking on a text segment, Wordbee Translator can pre-translate the source text on the fly from phrase or term hits found.
TMX import & export
CSV import & export Mono-lingual, bi-lingual and multi-lingual data supported. Furthermore supports html/xml contents with inline tags (e.g. can import segments like This is a <b>bold text</b>.)
Excel and OpenOffice spreadsheet import & export Mono-lingual, bi-lingual and multi-lingual data supported. Furthermore supports html/xml contents with inline tags (e.g. can import segments like This is a <b>bold text</b>.)
Align Assist import Permits direct import of aligned texts prepared with the freeware tool "Align Assist".
Translation and revision	Team & On Site Edition	Freelancer Edition
Preview translated documents Plus: HTML document previews are shown inside the translation interface.
Quality control Verifies that all texts are translated or marked as valid. Verifies that inline tags are properly placed.
Translation/revision instructions on segment level
Distribute texts to in-house and external staff Only translatable texts are distributed and not the actual documents.		-
Concurrent access to same texts by multiple persons (read/edit) Example: a translator and a revisor can work on same segments and see each other's changes and comments in real-time.		-
Split documents into parts and distribute each part separately		-
Real-time discussion between translator/revisor/client Comments can be exchanged online by all authorised users and per individual text segment.		-
Translation and revision status Possibility to mark a segment as erroneous to indicate problems.
Bookmarking of segments Bookmarks permit to flag segments for own use or for the attention of other team members.
Text revision history The system tracks and displays text changes made by different workers.		-
On-the-fly pre-translation Optional user settings: Click a segment and the system pre-translates from memory phrase matches or composes a translation from individual term translations or uses Google Translate.
Spell check Wordbee Translator integrates with your browser's spellchecker. See FAQ for details.
Machine translation & Dictionaries	Team & On Site Edition	Freelancer Edition
Machine translation Instantly translate selected segment with Google Translate and Reverso
Free online dictionaries Run online dictionary searches from within the translation interface. We have integrated a wide range of major dictionaries.
Languages	Team & On Site Edition	Freelancer Edition
Any language Wordbee permits to translate from/into any language for all types of documents.
Chinese, Japanese, Korean These and other non-alphabetic languages are fully supported both as source and target languages. Our translation memory technology handles Asian language specificities.
API and other	Team & On Site Edition	Freelancer Edition
API for systems integration. The API is activated upon simple request. It permits to control almost any aspect and object of Wordbee Translator from an external application. For example you can create projects, upload/download files, dispatch work, manage suppliers, etc. The API is implemented as a REST web service and thus easy and straightforward to integrate.		-
Secure connection (SSL) for login page and, optionally, all pages.
Daily backups.

Translate and revise online. Whether you need to translate a Powerpoint file, Word document, or a Web page, you can do so online in the Wordbee Translator editor. By default the editor shows the original text on the left and the translations on the right. Never again be locked to your PC, your installed software or your locally stored documents!		"Recycle" translations and save time. Beyond full support for 'classic' translation memories (TMs), terminology databases and TMX, you can finally recycle your past translations without having to align texts or maintain TMs. A substantial time-saver! This works for all documents that were translated with Wordbee Translator.
Collaborate in real-time. Translators and revisers can work on the same text simultaneously, leave comments to each other or resolve tough examples online and in real-time. Bookmarks and validation status can be set to track the progress of work and highlight problems. All this is possible in your online workspace. Expect substantial time savings with revision work.		Manage translation workflow. Wordbee Translator comes with tools to manage projects and tasks from A to Z: Create projects, add documents to translate, select TMs, count words, calculate prices, choose translators/revisers, dispatch work, validate translations and deliver final translations. Wordbee Translator help you manage all your supplier services and prices.
Track work progress. Track your work progress or that of your team in real-time. The information shown includes the amount of text translated and/or revised. Work progress is given in % completed. Real-time tracking enables you to take timely corrective action so you can be more confident about meeting your deadlines.		Keep documents organized. When creating a new translation project, you upload all documents to translate as well as any other material. The document library looks and "feels" like a file explorer (including zip, unzip, etc). Right click a document and start translating texts in the online text editor. Finished translations can be stored to the library for subsequent delivery to the client.
Streamline team translation. Do you hate e-mailing back & forth all those document revisions? We do too! With Wordbee Translator all your documents, your translation memories and other data are stored centrally in one place and are shared within your team according to access rights. Instead of e-mailing a document to a translator, he/she translates all texts online.		Document formats and languages. These formats can be translated/localized: Microsoft Word, Excel and Powerpoint, Adobe InDesign, OpenOffice, XML, HTML, XLIFF, RTF, TTX, Photoshop, Asp.Net, Asp, Php, Jsp, POT/PO, Asp.Net RESX, code files (c#, Java)... Click to see all formats Wordbee Translator further permits distribution of any files that must be translated by third party software. All languages including Chinese, Japanese and Korean are supported.
Client portal Team edition only: Enable clients (external or inhouse clients/departments) to login to your platform. Your clients can submit requests online, review your proposals and invoices, follow-up work and ultimately download deliverables. Customized with your logo and company name!		Calculate costs, automate invoicing. Wordbee Translator counts words and pre-translates texts from your TMs. All word counts can be edited and are stored with the project or task. Costs are calculated automatically and can be exported to Excel. With all relevant information in one place and easily accessible you reduce the time spent on administrative and organizational tasks.
Enhance quality assurance. Thanks to the full report dashboard, you now have access to all the information needed in order to assess your language resources. Attach translation memories to your project, track revisions and post-editing outcome and get a complete analysis report.		Global search. Forgot the name of a project? Of a memory? And need to retrieve their content urgently? Use the Global Search tool using any word, sentence… In any language combination. Wordbee finds the right segment for you. It’s easy. Just type a word, and select the source and target languages. Get access to the segment information and edit the content without entering the actual translation memory.

CoDyT, a new way of Managing projects: Continuous & Dynamic Translations (NEW!)

The key to improving your translation management workflow is an extensive portfolio of visionary functions that are changing the way organizations execute translation projects. This community-centric language technology of Wordbee is ideal for handling localisation projects because:

It can handle document/page updates in the CMS automatically. Example: Let’s say the translator has translated a page coming from the CMS. A week later the page is modified in the CMS. Once transferred via the API to Wordbee, the Codyt will automatically re-use the texts of the previous version and present only the changed portions to translate. The project manager doesn’t have to interfere. It’s all automatic.
It implements automated workflows. Each document is assigned to a workflow. When the translator has finished his work, the revision job kicks off automatically. The project manager’s role is reduced to tracking overall work progress.
It implements automatic deadline calculation based on word counts.
It permits to assign work to translator groups instead of individual translators. This option is comparable to crowd sourcing. For example, the project manager has 4 in-house French to English translators. Each time a page needs to be translated for this language couple, the system proposes the work to all 4. The first person who takes on the work “wins”. The advantage for the project manager is that manual assignment is no longer needed.
It allows involving content editors in the process. The content editors can click on a link and access directly the Wordbee translation interface for that page. The purpose here is that editors can correct translations or even adjust the original text. Any change by an editor could kick-off a revision task.
A Codyt project can be multidirectional. Source texts can be switched and become target text on the fly.