For Project Managers

Run the Queue
Not the Chase

Wordbee automates the mechanical work of project management, from setup and assignment to status and finance. You spend the day on the edge cases, the urgent asks, and the client relationships that decide whether the next brief comes back to you.

Start a TrialTalk to Sales

Solutions

The Mechanical Work, Off Your Plate

Wordbee automates the three things that eat a PM's day: setup, status, and finance. The queue runs, and you handle the judgment calls.

Setup That Builds Itself

Templates clone languages, steps, suppliers, QA gates, and pricing into every new project, and the workflow creates the jobs. Setup becomes a confirm and launch, not a build from scratch.

Status Without the Chase

A live activity dashboard plus notifications grouped every 60 seconds put open, overdue, and due-today on one screen. No pinging translators to find out where things stand.

Finance From the Project

Quotes, POs, and invoices derive from the project analysis and price list, so the finance trail builds itself as the work moves, with nothing re-keyed by hand.

Project Templates

Spin Up a Project Without Building It From Scratch

A standard project is the workhorse for discrete jobs with a defined scope. Create it from a reusable template, and the languages, workflow steps, supplier groups, QA profile, termbase, and price list come with it. Drop in the files, confirm the setup, and launch. The workflow assigns the jobs, tracks the deadlines, and delivers the finished files.

  • Create from a reusable template, with languages, steps, suppliers, QA, and pricing pre-set
  • Multiple documents and language pairs in a single project
  • Standard steps (translation, revision, proofreading, DTP, certified, and client sign-off) in any order
  • Deadlines calculated per step, with references and instructions attached to the job
  • Add languages or adjust the workflow mid-project without starting over
  • Quotes and invoices from the project cost calculation and price list
Explore Workflows→
Workflow Templates
Assign and Run
Pick a workflow. It runs itself. Build the templates your work needs, then attach one to a project and let it run on its own.

Supplier Groups and Assignment

The Right Linguist, Without the Manual Round-Robin

Build supplier groups, static or dynamic, by language pair, domain, rating, and availability. Auto-propose sends each job to the matched group, and the first qualified supplier to accept gets it, with re-propose and backup groups covering the no-claim case. You keep the manual override for domain expertise and client-specific relationships, and supplier ratings sit right in the supplier finder.

  • Static or dynamic groups by language, domain, rating, and availability
  • Auto-propose with first-taker acceptance
  • Re-propose and backup groups when no one claims
  • Manual override stays with the PM, always
  • Quality ratings from reviser and client feedback, visible in the supplier finder
Explore Vendor Management→
Assignment Routing
Set Per Step
Workflow steproutes the job
Fixed
Straight to a known supplier
Propose
To a group, the PM confirms
Crowd
To a pool, first to accept wins
Client
The client's in-house team
The right supplier, by rule. Each step routes itself one of four ways, weighing language pair, domain, capacity, and performance, so no PM picks every job.

Finance From the Project

Quotes, POs, and Invoices Without Re-Keying a Thing

The project record already holds the wordcount, the leverage, and the price list. Wordbee turns that into a quote, issues purchase orders to vendors, and generates the invoice automatically on completion. Multi-currency, aggregation across projects, and your own Excel and PDF templates keep it matched to how your finance team already works.

  • Quotes from project analysis and per-client price lists
  • Invoices generated automatically on completion
  • Multi-currency pricing and per-client discounts
  • Aggregation across projects for consolidated billing
  • Excel and PDF templates, plus JSON and XML export to your accounting stack
Explore Finance→
One Record
No re-keying
Word count × price list
Quote€5,000
Client PO€5,000
Invoice€5,000
One source, every document agrees. The word count and price list feed the quote, the PO, and the invoice, so the same figure carries through and nobody re-keys.

Why PMs Pick Wordbee

The Details That Cut the Daily Friction

The small things that decide whether a Monday feels calm or frantic.

  • The New Order Form turns a client submission into a full standard project, ready to confirm and launch
  • Notifications batch every 60 seconds, up to 10 at a time, so the inbox stops buzzing
  • In-house, freelance, and LSP suppliers share one pool and one assignment flow
  • Secret Mode keeps a sensitive project visible only to the managers you put on it
Talk to Sales About Cutting Your Friction

Common Questions

What Project Managers Ask Us

Book a Working Session With Our Team

Our team knows what it takes to run a queue of forty projects, handle a Friday-afternoon scope change, and still deliver on Monday.

Start a TrialTalk to Sales