Translation Management for Language Service Providers

More Than Translation,
The Business of Localization

From the first client quote to the final invoice, Wordbee runs the business of your agency alongside the translation work itself. Your clients. Your vendors. Your margin. One login.

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Inside Wordbee Translator
One workflow
Word Count
Quote
Translate
Review
Deliver
Invoice
Quoting and invoicing, right in the flow
Quoting and invoicing are steps, not exports. They sit on the same project pipeline as translation, review, and delivery, so you bill from the screen where the work happens.

The Agency Business Loop

Six Steps From Request to Invoice On Repeat

Every agency runs the same loop.
Wordbee is the platform it runs on: every step, one login, no handoffs.

Agency Pipeline · Project lifecycle
  7. and back to the next request

Step 1 · Request

Inbound Request

A client pushes new content. You need a quote, a timeline, and a plan, fast.

What Wordbee Does

  • Client portal accepts requests from end users directly
  • API ingestion from the client CMS, CRM, or product engineering
  • File drop into a watched folder creates a draft project
  • Beebox connectors pull strings from the client source system

Everything an Agency Runs On

What LSPs Run in Wordbee

The systems you run the business on. The systems you run the translation on.
Both live in Wordbee.

Commercial Operations

Run the Business

  • Quotations, POs, and invoices with per-client and per-supplier price lists
  • Client portal with branded domain and SSO for end clients
  • Vendor network with rates, skills, availability, and performance scoring
  • Financial reporting on revenues and expenses by client and project
  • Secret Mode for client confidentiality at the project level
  • Flex API and webhooks into your sales and finance stack

Production & Linguistics

Run the Translation

  • Project templates and translation memories scoped per client
  • CAT editor with in-context preview and segment-level review
  • Terminology and termbases shared across projects and clients
  • Automated QA with 25+ configurable rule types
  • Machine translation across multiple engines, with per-client routing

Vendor Network

Your Vendor Pool Is an Asset, Not a Spreadsheet

Every translator, reviewer, and subcontractor is a first-class record: rates, skills, availability, capacity, and quality scoring, all live and connected to the jobs they run. Assign by hand against a real availability view, or auto-propose to a skill-matched pool so the first qualified vendor to accept gets the job. Cost comes straight from the vendor's rate card, so margin lands on the job without anyone re-keying a number.

  • Per-vendor rate cards by language pair and service type
  • Skill tags for domain specialization (legal, medical, gaming, marketing)
  • Availability and capacity signals at the moment you assign work
  • Quality scoring built from revision and QA history
  • Auto-propose: offer a job to a matched group, and the first qualified vendor to accept gets it
  • External vendor portal so freelancers accept, reject, and deliver themselves
See how vendor management works→
Automated Assignment
By Your Rules
Your network
Freelancer
LSP
AI Agent
In-house
The right supplier, by rule. Set the criteria once. Every job is matched across your whole network on language pair, domain, task type, and rating, and proposed to the best fit automatically.

Client Portal

Your Clients See Your Agency, Not Our Logo

The client portal is the second face of your agency. Host it on your own domain, paint it in your colors, and give each client exactly the access they need, from request-only to full self-service. End clients submit, quote against your price list, track, and review work in context, with SSO and per-user notifications, without ever touching the project manager's inbox.

Self-Service
ORDERprogress updatesfinished filesClient Portalorder · track · collectProduction Platformtranslate · review · deliver
One portal, the whole round trip. Orders flow to production; progress and finished files flow back, so clients track and collect in the same place they ordered.

More of the Agency Stack

Per-Client Setup Confidentiality and Integrations

The operational layer underneath the loop: how each client is configured, who is allowed to see what, and how it connects to everything else you run.

Per-Client Workflows

Each client gets its own project template, so a new job is set up in one click instead of rebuilt from scratch, with the right steps, memories, and rates already attached.

Secret Mode

A per-project toggle that hides client and project identity from anyone not on the team, including other project managers, while finance keeps full visibility.

Flex API & Integrations

Wire translation into the systems you already run — sales, finance, and your clients' CMSs — over a full REST API, webhooks, and prebuilt connectors.

Scale at Your Own Pace

Find the Plan That Fits Your Agency Today

Start where you are and scale up without switching platforms.

For Small and Boutique Agencies

Direct clients, a few specialized domains

Example

~4
In-House Team
~18
Freelancers
~12
Language Pairs

A boutique shop with a small in-house team and a trusted freelancer bench. Deep specialization in a few domains, a steady book of direct clients, and one person wearing both the PM and the finance hat.

Wordbee Stack in Use

Wordbee TranslatorClient PortalFlex APIReportingTerminology

Standout Capability

Client portal and quote-to-cash without buying a second tool for finance

EssentialSee plan

For Growing SME Agencies

CMS-driven accounts, automated workflows

Example

~9
In-House Team
~60
Freelancers
~35
Language Pairs

A growing agency running automated assignment and QA gates across CMS-fed accounts. A layered vendor pool, recurring content streams, and a finance team that wants invoices aggregated per client.

Wordbee Stack in Use

Wordbee TranslatorClient PortalFlex APIAnalyticsTerminology

Standout Capability

Per-client vendor pools and automated quote-to-cash at high project volume

SmartSee plan

For Enterprise Teams and Global MLVs

Competing accounts under one roof

Example

~40
In-House Team
~400
Freelancers
~180
Language Pairs

A multi-language vendor running competing accounts under one roof. Hundreds of vendors, a global PM team, and clients who require a branded portal, dedicated hosting, and strict separation between projects.

Wordbee Stack in Use

Custom DomainDedicated HostingFlex APIBeeboxAnalyticsReporting

Standout Capability

Custom domain, dedicated hosting, and segregated vendor pools

EnterpriseSee plan

Running higher volumes or need capacity beyond Enterprise? See the Infinity plan for a custom quote

Common Questions

What Agency Owners and Ops Leads Ask Us

Ready to Run Your Agency on Wordbee?

Book a working session with our team, who know LSP economics, vendor networks, and how agencies actually run localization.

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